Registration and Enrollment
Registration for Pre-clinical Years 1 and 2
The Assistant Registrar registers first and second year students a month prior to classes starting. Go to the Academic Calendar to view the first day of classes.
Registration for Clinical Years 3 and 4
The Clinical Course Scheduler registers the third and fourth year students by the first week of May, however, classes do not start until mid-June. If you are coming back from a leave of absence (WWITR), fourth year externships cannot start until the beginning of the 4th year.
Go to the Clinical Scheduling Overview for more information regarding the third and fourth year scheduling and registration process.
Students are advised to check Canelink periodically to make sure they do not have any holds that may delay registration. To view holds: Canelink Guide: Viewing Holds
The Office of Student Affairs and the Office of the Registrar will not register your courses or process schedule changes if there are holds on your account.
If you have the following holds contact the specified offices:
- Past Due Holds
Please contact Office of Student Account Services at (305) 284-6430, option 5 for additional information.
- Immunization Holds
Please contact the Health Center at (305) 284 – 9100 about an immunization issue. If you need additional assistance you may also contact the Office of Student Services at (305) 243-7978.
- Academic Advising Holds
Dual Degree Programs (MD/MS, MD/MPH, MD/JD, and MD/MBA) will have “Academic Advisement Required” The graduate programs automatically place an advising hold on your account. This hold is not placed, nor managed, by the medical school; however, it will not impede you from being enrolled in your courses. For more information, please contact your advisors from the graduate programs.
Change of Status
Extended Enrollment/Leave of Absence (Withdrawal with Intent to Return)
Students may apply for a period of non-enrollment during which a student is not considered to be working towards the M.D. degree. Please refer to the Medical Student Rights and Responsibilities Handbook to review UMMSM’s policies for LOA/WWITR.
If you are considering taking a leave of absence for any reason please contact either the Associate Dean of Student Affairs or the Assistant Dean of Student Affairs. To setup an appointment with them please contact Ms. Nancy Cuevas at (305) 243 – 2003 or stop by Office of Student Affairs located in the 2nd floor of the Rosenstiel Medical Science Building, Suite 2108.
National Student Clearinghouse
The Office of the Registrar submit monthly enrollment reports to the National Student Clearinghouse (NSC). The NSC is the official provider of enrollment and degree certifications, and loan deferments for the University of Miami.
Enrollment Certifications from NSC are considered official documentation of enrollment. They may be used for insurance companies, employers, scholarships, or any other agencies/services that require proof of enrollment at UMMSM. You may retrieve your current and/or past enrollment or anticipated date of graduation information from NSC at any time. There is no charge for this service.
If you are unable to access your enrollment certification through the NSC or need additional information, please go to Enrollment Verification Letters and Letters of Good Standing.
Authorization for Release of Personal Information and Educational Records
The Family Educational Rights and Privacy Act of 1974, or FERPA, is the United States federal law that protects student records privacy review and disclosure rights.
FERPA specifies that UMMSM faculty and staff cannot disclose personally-identifiable information about students or release educational records to third parties without receiving written and signed consent from the student.
The review the University of Miami’s FERPA policies you may go to https://oaa.miami.edu/student-consumer-information/FERPA/ferpa.html
If a student is requesting release of FERPA protected information or educational records to a third party he/she must fill out the FERPA Consent Form
Enrollment Verification Letters and Letters of Good Standing
Jury Duty Postponement Letter Request
Students who receive a jury summons with an appearance date falling within their current term of study may request to have their Jury Duty be postponed via the Office of the Registrar. When you receive a summons from the Court, please follow steps listed below. Please send in your request as early as possible to give our office time to process your Jury Duty letter.
- Fill out your portion of your Jury Summons
- Attach a copy of the summons to the Letter Request Form and submit both documents to the Office of the Registrar
- A Jury Duty Letter will be issued to the student as a PDF, who is responsible for submitting the letter to the court
- Call the courthouse at least 1 week prior to the scheduled date on your Jury Summons to confirm your request to postpone Jury Duty was granted. The Office of the Registrar does not guarantee excusal from jury duty.
Typically, Florida courts will postpone Jury Duty up to 60 days from the start of your summons; however, your postponement date may fall on a date that you are currently enrolled in a future term of study. If this happens, you will need to follow steps 1-5 listed above again.
Please allow 3 – 5 business days for processing. If you submit your request to our office less than 3 business days prior to your scheduled appearance date, please let our office know so we can process the letter immediately. To ensure that you are not “Held in Contempt of Court” for not showing up to Jury Duty on your scheduled date, you may be required to hand carry the letter to the respective courthouse to request a postponement.
In-School Loan Deferment Request
The Office of the Registrar submits monthly enrollment reports to the National Clearinghouse (NSC). Loan servicers obtain your enrollments status from the NSC. Occasionally, there is a bit of lag time or loan servicers are unable to view your updated enrollment status.
If you are concerned about your enrollment status and upcoming loan payments please follow these instructions:
- Contact your individual loan servicer or log into their website to download an “In-School Deferment Form”.
- Please fill out the Letter Request Form and attach the “In-School Loan Deferment Form”.